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Faculty Library Resources

Useful services, resources, and helpful hints for faculty.

Library Course Reserves

IMPORTANT NOTE: Course Reserves are currently suspended due to Coronavirus precautions. We appreciate your understanding and dedication to keeping students and staff safe.  Course Reserves will be reinstated when it is deemed safe to do so.


Course Reserves are handled by the Circulation Desk at McGill Library. To place materials on Reserve, download and complete the Course Reserve Request form below. Email the completed form to library@westminster.edu or bring it to the Circulation Desk.

Information about Campus copyright policy as it applies to Course Reserves is available below. Please be aware that it is the responsibility of the person requesting the Reserve to ensure that the request adheres to copyright policies and that it meets Fair Use requirements.

The McGill Library offers Reserve services to all Westminster College faculty and administrators currently teaching a course.

The purpose of library Reserves is to make limited material available to the greatest number of students. Reserves should be connected to specific assignments in specific courses.

Please note: Faculty members who borrow Reserve items are subject to the same loan period and fines for overdue Reserve material as all other patrons.

All types of physical materials can be place on library Reserves. Both library and personal copies of books, journals, newspapers, articles, VHS tapes, DVDs, CDs, etc. may be placed on Reserve.

Print copies of electronic material licensed or purchased through the Library are not eligible for Reserves . The library can help you share the link to the electronic version with students, if necessary.

There are two different sets of rules for Reserve items based on the current copyright laws; one set for published physical objects, and another for copied/photocopied objects. Each has some unique requirements and restrictions for. Please read more about each specific item type below:

  • Print/Published Materials: The simplest of formats to place on library Reserve, physical printed or otherwise published materials can be placed on Reserve. There is no specific limit to the number of items that can be placed on Reserve, but please use discretion and keep in mind that staff time is limited.
  • Copies/Photocopies (usually of journal articles, book chapters, etc.): The Copyright Act does not specifically address copying for Reserve purposes, so the Library strives to provide the best service possible without overstepping the bounds of the law.

Fair Use provisions for copied/photocopied materials:

  • The Library will put single copies of copyrighted works on Reserve.
  • The copy must be the property of the requesting faculty member; so at the end of each term, photocopies must be returned to the faculty member who placed the material on Reserve.
  • Photocopies may be used for a class one time. If you want to repeat the use, you must seek permission of the copyright holder.
  • No more than nine (9) copied/photocopied items may be placed on Reserve in a given semester for a given course.
  • Copied/photocopied material must meet the Fair Use tests of brevity, spontaneity, and cumulative effect explained in the Campus Copyright policy.
  • If copyright clearance is necessary, the faculty member is responsible for obtaining that permission.

All types of materials can be placed on Reserve by following the following steps.

For items owned by McGill Library:

  1. Locate the item(s) you would like to be placed on Reserve in the library catalog (WISE). Make note of the title, author, and call number.
  2. Fill out the Library Reserve Form found below, listing the title, author, and call number for each item, and email it to library@westminster.edu. Items will be pulled by the Circulation staff and placed on Reserve.

Note: Items will not be placed on Reserve until the completed form is received. Please submit your request at least two business days before students will need the material.

For items owned by faculty/staff:

  1. Collect/Retrieve the item(s) you would like to be placed on Reserve.
  2. Fill out the Library Reserve Form found below, listing the title and author of the item(s), and email it to library@westminster.edu. If you are placing physical items on Reserve, you may print the form and bring it to the Circulation Desk with your items, if you prefer.
  3. For digital items (scans), attach the file to the email along with your Library Reserve Form. For physical items, bring the item(s) to the McGill Library Circulation Desk at least two business days before students will need the material.